Yes, an equipment register can record who has an item, when it left and when it is due back. Give each trackable item a stable reference so similar tools are not confused. A barcode or QR code can help users open the right record.
How could this work in practice?
At handover, staff could select the borrower, expected return date and equipment condition. On return, they can record the condition again and flag missing accessories. Overdue items can appear in a shared view for the person responsible for following them up.
What needs to be agreed before development?
Define who may issue equipment and whether contractors need separate access. Record maintenance or inspection requirements separately from borrowing status. An item being returned does not automatically mean it is ready to issue again.
What should we check before using it?
Test transfers between borrowers, damaged returns and items temporarily taken out of service. A useful register should preserve the movement history instead of overwriting the previous borrower. Keep the issuing process quick enough for staff to use consistently.
How can Digital Solutions help?
Digital Solutions can review your current process and scope the development needed for your business. Book a free 15-minute software review or visit https://www.digitalsolutions.help/.