A process change should be reviewed against the agreed software scope. Some changes are small adjustments; others affect records, approvals and reports across the application. Explain the new business requirement as soon as it becomes clear so its effect can be assessed.
How could this work in practice?
For example, introducing supervisor approval before a job is invoiced affects more than an approval button. The team needs rules for who approves, what happens when approval is refused and how existing completed jobs are treated. These details determine the work involved.
What needs to be agreed before development?
Record the proposed change, its priority and the effect on cost and delivery. It may replace an existing requirement or become a separately costed addition. Future phases need sufficient detail before a developer can give a meaningful estimate.
What should we check before using it?
Update the agreed acceptance scenarios and relevant guidance once the change is approved. Ask affected staff to review the revised process. Clear decisions help the project reflect the business as it develops without leaving different people working from different instructions.
How can Digital Solutions help?
Digital Solutions can review your current process and scope the development needed for your business. Book a free 15-minute software review or visit https://www.digitalsolutions.help/.